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(03) 211 1444
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(03) 212 6804

  • Archives

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    Archives are original records that have historic value because they contribute in some way to the remembering of a story or event. On its own an individual archive may not tell you the whole story but when pieced together with other archives, memories about a way of life or facts about an historic event begin to emerge. Archives are primary source (original) records, such as letters or minute books, photographs, maps and film footage – all of which would be impossible to replace if lost or damaged. 

     

    Our collecting scope includes records of local government, voluntary groups, sport and recreational groups, ethnic and cultural organisations, education and school records, maps and photographs, personal papers and business archives from the City of Invercargill and the surrounding Southland District. 

     

    Unlike items in the Library, archives are not able to be browsed on open shelves or borrowed. They are instead stored in secure, climate controlled areas and can only be viewed in the Archive Research Room. You will find the Archive Research Room and the Archives staff in Information Services on the first floor.

     

    The Archive opening hours are as follows;

     

    Day of The Week Opening Hours

    Monday

    9:00am - 5:00pm

    Tuesday

    9:00am - 5:00pm

    Wednesday 9:00am - 7:00pm
    Thursday 9:00am - 5:00pm
    Friday 9:00am - 5:00pm
    Saturday and Sunday Closed

    FAQ

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    How long have we had an Archive?

    The facility began to take shape in 2005 when the ICC purchased the JT Sharp building next to the Library.  Renovations were completed in March 2008 resulting in Southland’s first purpose-built archives facility.  By September 2008 work had begun on the arrangement of the holdings and development of a Southland-wide community archives collection policy.

     

    In May 2014 the Minister of Internal Affairs made our Archive an Approved Repository – one of only a handful in the country.  This means the Chief Archivist of Archives NZ is confident our facility and staff can look after public records on their behalf, such as school records. 

    How do I access the archives?

    There are two ways to access the collection – in person in the Archive Research Room or through a written/phoned research enquiry. We are still working on getting our Archives Catalogue online but in the meantime you can find a few basic entries on The Community Archives website. We have many more collections than what is listed here so it always pays to ask the Archives staff what else we might have to help you.

    Is there a cost to use the archives?

    Access to the archives is free of charge in the Archive Research Room. There may be a charge for in-depth written/phone enquiries – please refer to the Lending & Research Fees page of our website or contact Archives staff.

    Can I copy an archive?

    The method for copying an archive is dependent on its format and fragility. Archives staff will be able to advise you at the time of your copying options. As many of our archives cannot be put on a photocopier we recommend that you bring a camera with you.

     

    Please note that archives do fall under The Copyright Act. While copies may be obtained for private research purposes, it is the responsibility of the researcher to acquire copyright permission to display or publish items still under copyright.

    How do I donate items to the Archive?

    The easiest way is to contact us to discuss what items you have.  In a nutshell we are looking for unique items such as minute books, photographs and maps from throughout Southland.  Our full Collection Policy is available on our website, as is a copy of our standard Donation Agreement.  Please don’t hesitate to contact us if you have any queries about donating items.

    Why don’t you keep everything?

    Unfortunately not all items have archival value. To have long-lasting historic value an item needs to have context – that’s the details and circumstances surrounding the item.

    The more context an item has the more likelihood it will have long-lasting archival value. It’s the difference between an undated photograph of an unknown group of boys, and a 1920 named photograph of the Waikiwi School Cricket Team.

    Can my group take a tour of the facility or have you speak at our meeting?

    We’re more than happy to take your group on a tour of our facility or speak at your meeting. Simply contact us to make the arrangements.

    Where can I get advice about preserving my personal records at home?

    Archives staff are happy to provide you with basic handling and storage advice. For more specialised advice we recommend that you contact a trained conservator www.nzccm.org.nzThe National Preservation Office also has some wonderful guides on caring for collections available on their website.

    Recommended Websites

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    Hocken Snapshot
    Photographs of New Zealand people and places

     

    Archway
    Online index to New Zealand Government archives and records

     

    Community Archives
    Online index to community archives and records – includes Southland school records

    Contact

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    Rebecca Clark
    Archivist

    (03) 211 1573
    Elyse Clarke
    Archives Assistant

    (03) 211 1573
    Spotlight

    Knapdale
    Sept. 8th 1891

    J Hatch Esq.

    Sir

    Your dip is like
    yourself – no good. I think that
    instead of trying to poison sheep
    you ought to go and teach
    your Grandmother to milk penguins.

    I remain yours
    Very Affectionately
    A. Victim of
    Hatch’s Gas


    Archive Ref: McNab Collection – Knapdale Farm letter Book 1876 – 1913[A0433 S09490001].

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