Archives Assistant Amanda in the Archives

Archives are primary source (original) records, such as letters or minute books, photographs, maps and film footage – all of which would be impossible to replace if lost or damaged.

Our collecting scope includes records of

  • local government
  • voluntary groups
  • sport and recreational groups
  • ethnic and cultural organisations
  • education and school records
  • maps and photographs
  • personal papers
  • business archives from Invercargill and Southland

Items are stored in secure, climate controlled areas and can only be viewed in the Archive Research Room. You will find the Archive Research Room and the Archives staff in Information Services on the first floor.

Frequently Asked Questions

The Archive is open on weekdays only, 9:00am – 5:00pm with a late night 9:00am – 7:00pm on Wednesday. All inquiries outside of these hours must be made at a Library Help Desk.

There are two ways to access the collection – in person in the Archive Research Room or through a written/phoned research enquiry.

Access to the archives is free. There may be a charge for in-depth enquiries – please refer to the Lending & Research Fees page of our website or contact Archives staff.

Many of our archives cannot be put on a photocopier so we recommend that you bring a camera with you.
While copies may be obtained for private research purposes, it is the responsibility of the researcher to acquire copyright permission to display or publish items still under copyright.

The easiest way is to contact us to discuss what items you have. We are looking for unique items such as minute books, photographs and maps from throughout Southland.

For information on items we are after check out our Archives Collection Development Policy

If you are interested in donating an item, check out our Community Archives Donation Agreement, Introductory Guide for Donors and Family History Donation Guidelines

Our Archivist Rebecca Clarke is available during working hours on 03 2111 444. She can also be contacted via email at